Your Group will be required to obtain insurance for the period of the Conference. The University requests that a Certificate of Liability Insurance be filed within 30 days of the start date of the Conference.
You will be required to:
- abide by university rules and regulations and to co-operate with the other campus users and you hereby remise, release and forever discharge Lakehead University, its faculty, staff, agents or employees of and from, all manner of actions, causes of action, suits, claims, liability, losses, covenants, demands, accounts whatsoever against the said Lakehead University, its faculty, staff, agents or employees, which you, ever had, now have or may hereafter have, arising out of your use of the said premises, and;
- indemnify and save harmless the said Lakehead University from and against all actions, causes of action, interest, claims, demands, costs, damages, expenses or loss which the said University may bear, suffer or be put to by reason of any damages to personal property or injury or death which you may bear, suffer or be put to or cause by reason of or as a result of or arising out of your use of said premises.
The Organization will be responsible for ensuring that there is no contravention of fire and safety regulations.
The Organization shall obtain for the period of the Conference and keep in force at its sole cost, public liability insurance, including a cross liability clause insuring the University, in the following minimum amounts of coverage:
- For athletic, sports, dancing, physical education activities $2 million
- For all other activities $1 million
Lakehead University has adopted a No Smoking Policy in the workplace or inside any and all buildings. Smoking is only permitted in designated areas located outside. It is requested that conference delegates be advised of this policy and that their active compliance be sought.
Lakehead University will make every effort to ensure that the facilities reserved for a conference will be available for the intended purposes, however, it is agreed that neither Lakehead University nor its staff or agents shall be liable to the organizer or a delegate for any failure to perform in whole or in part because of acts of God, government regulations, strikes, force majeure, building damages or other circumstances beyond the control of Lakehead University.
Residence room keys not returned 24 hours after check out will be charged to the Conference Organizer at $15.00 per key, and $75 per lock change, plus applicable taxes. A list of the keys not returned will be included in the final invoice.